Clubs

1. Submit Club Funding Request form

• BUSU Club Funding request form can be found on the Experience BU Clubs Portal.
• The first thing needed is some information, projected budget, number of students involved, the who, what, when, why and how
• The BUSU Clubs Department will guide you through the budget process and request

2. Attach Completed Budget & Presentation

• Be sure to account for club expenses, revenue, donations etc.

3. Presentation Template

• Download this PowerPoint template
• This template is short, to the point and most effective to present to the Clubs Policy Committee, Brock University Student Administrative Council (BUSAC) or the Board of Director’s.
• Once submission has been recieved you will be notified by a member of the BUSU Clubs Department regarding your upcoming Clubs Policy Committee presentating meeing.

4. First Presentation – Clubs Policy Committee

• All presentations must come before the Clubs Policy Committee (CPC) before they are seen by other student bodies.
• The CPC can approve requests UNDER $1500 at the committee level.
• Any request OVER $1500 will be brought to BUSAC at the next meeting of BUSAC if recommended by CPC
• CPC meets weekly

5. Second Presentation – BUSAC

• BUSAC will see any request over $1500
• The CPC will make its recommendation to BUSAC over the funding you are asking for
• BUSAC meets once per month.

6. Notification of Approval

• If your funding is approved the a member of the BUSU Clubs Department will be informed and will let you know the process to access the funding
and they will take care of it.

• Club Strategic Planning - start to decide on the events and programs you would like to run during the upcoming year. BUSU's office is open all year round and we would love to help! Start to think of what you will need from BUSU for the year (funding, supplies, etc.)

• O-Week Clubs Fair - the main club event of the year. Your opportunity to advertise your club to the 4,000 first year students. Provide volunteers for move in day in order to secure yourself a table. Sign up for move in day begins early August.

• Club President Meeting - All club presidents are required to attend an information session in the middle of October. We will review what to expect for the upcoming year. If a club is going to request funding, budgets are due at this meeting

• Student Leadership Summit - club executives can attend the Student Leadership Summit for free (BUSU will cover the cost - limited tickets available)
• Information Session for anyone interested in starting a club for the winter term

• Exams/Holiday Break

• Frost Week Clubs Fair - an additional mini clubs fair to help new clubs advertise

• Executive Elections Open - each year clubs are required to elect their Executive members for the upcoming year. For more information on club elections, please see the Bylaw500

• Executive Elections Close
• Clubs Summit - Full day summit for all newly elected club executives. Attendance is mandatory
• Clubs Banquet - End of year celebration and awards show! "Guaranteed to be a blast!" -Istafa Sufi, Former Brock Eco President

Please see below for March Clubs Summit Resources

• Welcome Letter
• Clubs Summit Schedule
• Transition Template
• Club Funding
• Steps to Partnerships and Sponsorship
• Experience BU & SERMA
• Resources
• BUSU Clubs Summit 101 Session Recording
• BUSU Clubs Summit Experience BU & SERMA Session Recording
• BUSU Clubs Summit Leadership Session Recording
• BUSU Clubs Summit Brock Human Rights and Equity Session Recording
• BUSU Clubs Summit 102 Session Recording

Please see below Club Resources

• Clubs Year at a Glance
• Club Transition Document
• Goal Setting
• Social Media Handbook