Clubs Online Ratification Form Step 1 of 4 25% Club Ratification ApplicationClub Name*Preferred AbbreviationDescribe your club*Club Email Address*Name of Club Facebook PageClub Twitter HandleClub InstagramClub WebsiteOther Club Social Media Platformsie Discord, Tiktok, Twitch etc. Select club category/genre* Academic Spiritual Arts Charitable Advocacy Cultural Well-being Business Politics Community Development You have selected that this club may fit within the Spiritual category. Upon ratification, we encourage you to reach out to Brock's Faith and Life Centre at [email protected] and [email protected].Have you received Clubs Summit training?YesNoPlease contact our clubs team at [email protected] before proceeding.Do you have any external partners or advisors?*YesNoExternal Partners/AdvisorsNamePositionEmail Policy Acknowledgements Brock University Alcohol Policy Respectful Work and Learning Environment Policy Brock University Code of Student Conduct Policy BUSU Clubs Policy 500 BUSU Clubs Handbook We have read and understand all of the documents mentioned above* Yes Indemnity Form I, ______________________________, on my own behalf and as President and an authorized representative of___________________________________, which is a club at Brock University, ratified by the Brock University Students' Union Inc., indemnify and forever save harmless BUSU, its officers, directors, employees and assigns, from all costs, damages, causes of action and actions, however caused, arising from our club’s ratified or approved activities as stipulated in the Club Handbook. This indemnification shall be considered binding on myself, and all officers, directors, and members of ______________________________. We have read and understand all of the documents mentioned above* Yes Club Liability Acknowledgement This document, once signed, expresses acknowledge and understanding to the below guidelines and regulations in regards to clubs, organizations or persons entering into or signing any agreements with Brock University or any other organization, institution, company or a division of the Brock University Students’ Union. No person other than a duly authorized officer of the Brock University Students’ Union shall be empowered to sign any agreement on behalf of the Brock University Students’ Union. All room bookings within the University must be done through the Brock University Students Union. All club executives are to have read, signed, and dated this document and include it in their club Ratification Package before said club can be considered for Ratification. Any and all agreements brokered by a club must have the agreement approved, reviewed and signed by a duly authorized officer of the Brock University Students' Union with no exception. All clubs must provide an updated online document and/or spreadsheet of their membership to the Brock University Students' Union. Club executives acknowledge and understand that they personally assume responsibility for loss or damages in the event that they are in breach of this agreement. I, ______________________________ the undersigned have read the above document, acknowledge and understand the terms within it and by signing agree to follow these guidelines as outlined above to the letter of the document with no exceptions. Club Presidents Name*We have read and understand all of the documents mentioned above* Yes Signing Officers Form All clubs are required to have THREE (3) signing officers and a BUSU representative. There must be two different signing officers for all financial matters. Any charges against the club will be the responsibility of the club and will not be reimbursed by Brock University Student's Union Inc. Any outstanding charges held against the cub at the end of the year will be the responsibility of that particular executive and will be treated as such by the Brock University Student's Union Inc. accountant BUSU WILL NOT BE RESPONSIBLE FOR ANY CLUBS WHO OPERATE AT A DEFICIT AT THE END OF THE YEAR! Any violation of these rules will be cause for de-ratification. Consent* I understand that any violation of these rules will be cause for de-ratificationClub Executive Member InformationPresident Name* First Last Phone*Email* Consent* I fully understand the responsibilities which accompany the assignment of signing officer and I am prepared to accept full responsibility for my actions.Vice-President Name* First Last Phone*Email* Treasurer/Secretary Name* First Last Phone*Email* Other Executives (if applicable)FIrst NameLast NamePositionEmail Will the club president be the main BUSU contact for the club?The BUSU Representative will be the primary contact between the club and the Brock University Students' Union. They will submit all the necessary request forms, waivers, contracts, risk management etc.YesNoBUSU Representative Name*The BUSU Representative will be the primary contact between the club and the Brock University Students' Union. they will submit all the necessary request forms, waivers, contracts, risk management etc. First Last Phone*Email* File Upload Club Membership List*Please upload a full list of your club members. Full name and email shall be present on uploaded document. Please note upload must be in an excel format.Accepted file types: xls, xlsx.File Upload Club Guide (formally know as Club Constitution)*Please ensure you are using the most recent version of our approved Club Guide Template e.Accepted file types: pdf, docx, doc.General File UploadPlease upload any addition club documentation not listed above. ie chapter organization documents, club framework documents, club affiliations etc. Drop files here or Club Membership ListPlease note: A minimum of 10 club members are required prior to ratifying. First NameLast NameEmail
